What is required for data migration?

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Andrea van Jaarsveld

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  • Andrea van Jaarsveld
    ​In preparation for the CSD implementation, and to ensure the accuracy and validity of supplier information, organs of state need to commence with supplier data preparation.

    LOGIS System Controllers can reference the LOGIS Notice No 4 of 2015 for more detail on the supplier master clean-up.

    Organs of state who are not using LOGIS, need to apply the following criteria during the data preparation:

    -Ensure suppliers are in an authorised status (i.e. manually vetted) and actively in use;
    -Ensure supplier information is up to date;
    -Ensure the fields which are compulsory on the central supplier database are complete. It is important to note that a valid bank account, email address, identity information and a cellphone number are mandatory fields.
    -Ensure no duplicate suppliers exist; and
    -The audit information of any de-activated suppliers should be retained by organs of state for record purposes.

    In order to minimise duplication of effort, it is recommended that organs of state that are interested in data migration to the CSD, engages with the CSD team prior to the commencement to data migration activities. A standard data preparation and conversion job aid will be made available to all organs of state. The job aid will outline the requirements and processes to prepare, export and convert supplier data into the central supplier database.
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